Library of Congress Digital Preservation Newsletter
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Salt Lake City was the site for the kick-off meeting of the Geospatial Data Exchange Network forPreservation, bringing state archivists and geospatial program managers together to build a collaborative network for preserving significant geospatial information.
Read more at http://www.digitalpreservation.gov/
news/2008/20080305news_article_utah.html
Yale University Library
As of August 1, 2012, work began on a library-wide digital strategy covering:
1. Digital Initiatives
2. IT Infrastructure
3. Metadata
4. Digital Preservation
5. Legal Guidance
2. IT Infrastructure
3. Metadata
4. Digital Preservation
5. Legal Guidance
The
information provided here as basic orientation for those in or working
with Yale University Library (YUL) on digital projects, whether long- or
short-term.
Background
In
Susan Gibbon's announcement in July 2012, she cited one recommendation
of the Digitization Task Force was the creation of a “sustained,
ongoing, and robust Digital Collections Program” with a “governance
structure that is real, integrated, funded, strategic, and
authoritative.” After extensive discussions, the LEC moved to establish
a governance model that consists of an executive and an
advisory/steering committee. That model is explained in page 8 of the
task force report and parallels the structure we are currently using for
Collection development (Director of Collection Development (Daniel
Dollar) with a Collections Steering Committee).
In August, Digital Initiatives began with a Director and an Advisory Board for a 2-year term. Additionally, the success of YUL's digital initiatives also relies on the presence of a robust IT infrastructure. A Digital Infrastructure Deployment Working Group was charged to design a digital collection infrastructure facilitating preservation and access and universal discovery. These
two groups will work in tandem to ensure that the policies, procedures
and workflows developed are supported by the infrastructure, and vice
versa.
Another
recommendation of the Digitization Task Force was to create “common
policies and procedures for metadata creation and implementation for
digital assets across the Library system.” In order to address this
need, the Metadata for Digital Assets Committee reviews
current metadata practices throughout the library, national standards,
and with appropriate consultation to recommend and endorse content and
structural standards appropriate for YUL’s digital initiatives.
The
task force report also identified the need for a digital preservation
strategy “strengthened by appointing a digital preservation officer.”
In response, a new position, Digital Preservation Manager joined the YUL
staff in 2013 to develop a plan to ensure effective acquisition, description, preservation, future migration, and security of all Yale Library digital components that must be preserved indefinitely.
The need for legal guidance in our digitization decisions was also recognized by the task force. Working with the Office of General Counsel, YUL has established a regular, every-other month meeting which will provide the Library
with a forum to present our latest copyright, intellectual property and
other legal questions to Counsel for advice and guidance.
Our hope is that these are the correct first steps towards building a sustained and robust digital collections program at YUL. We still have a lot of work ahead of us, but a strategic road map is starting to take shape.
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